Neck ache, back pain, sore shoulders — it’s not just you. University of Chicago physical therapist Zachary Stapleton said these are the most common complaints he receives from people who work desk jobs. “Desk jobs” these days may be more aptly called “couch jobs” or “kitchen table jobs” for some, but as more companies move to make work-from-home a more permanent measure, it might be time to reevaluate your workspace for the long term.
“I encourage people to establish environments that lead them to be as efficient as possible,” said Stapleton, who is also board-certified in orthopedics. Whatever your setup, he said it’s important that you have your feet on the floor and elbows at a 90-degree angle. The top of your computer monitor should be even with your brow and angled upward to take some tension off of your neck, he said.
“If you’re able to do these main things, the rest will fall into place,” Stapleton said.
Occupational therapist Nikki Weiner calls this “neutral posture,” where your ears should be in line with your shoulders, which should be over your hips, which should be slightly higher than your knees. Your neck should also be neutral — not looking up, down or to the side.
Weiner is the co-founder of ergonomic solutions company the Rising Workplace. In her evaluations, she said she looks at how a person interacts with their work environment. Her approach is personal and focused on an individual’s neutral posture. She doesn’t recommend specific types of “ergonomic” tools for this reason. She said tools or furniture labeled “ergonomic” are misleading because a “one size fits all relationship” doesn’t exist.
But good furniture can be beneficial: “Having the right setup allows you to work in a neutral posture,” she said.
Lighting is particularly important. “Good lighting doesn’t necessarily mean strong lighting,” she said. A balance of natural, overhead and task lighting should minimize eye strain — which can also be caused by staring at screens all day, Weiner said. She said if seeing in perfect color isn’t important for your work, you can turn on your monitor’s blue light filter, which warms the display to be kinder on your eyes. The 20/20/20 rule can also help. Every 20 minutes, look at something 20 feet away for twenty seconds. This alleviates strain from continuously staring at a screen.
Random sounds and distractions can affect your productivity, Weiner said, so working in a space where there is less likely to be unpredictable noise may help. She said continuous sound, like a fan or white noise, can improve your attention. Temperature can also impact your work. “If you’re working within a thermal zone that’s uncomfortable, you have less productivity and make more errors,” she said.
While distractions may take your mind off work, they can also be positive. Putting an object on or around your workspace that brings you joy or reminds you of a pleasant memory can help you refocus, Weiner said.
“We need to kind of be easy on ourselves during this pandemic and be flexible in our workspaces,” she said. “I think that’s the most realistic way to do this in this new age of working from home.”
